5 Tips For Avoiding AV Failures That Will Make You Feel Like a Clown

29 September 2017

Whether you’re planning a large-scale audio visual event for hundreds of attendees, a video conference for a dispersed handful of colleagues or just a simple office presentation, we all want to make sure that we’re not left looking and feeling foolish, should things go wrong

However, despite the innate human fear of embarrassment, AV failures still happen with disturbing frequency. More often than not, they’re completely avoidable if the appropriate steps are taken to ensure your readiness.

To that end, we’ve put together a bit of sound advice in hopes of helping you sidestep some of the more typical blunders that could leave you in the unfortunate position of feeling like a fool.

  1. Give Yourself Adequate Time for Set Up

It’s amazing how often the actual physical setting up of a presentation, event or video conference is left until the last minute. This doesn’t allow any leeway for potential technical errors.

We’re all ruled by Murphy’s Law – if anything can go wrong, it will! So, it’s always a good idea to give Murphy as little room to upset your plans, as you possibly can. Don’t be left hanging at the 11th hour with too few power points, inadequate adaptors or incompatible hardware – check, double-check and triple-check to make sure that you have everything you need and that if anything is missing or not working, you know about it well in advance.

Make sure you’ve got all the equipment you need – check out Peripheral Vision’s range of Video Conferencing and Audio Visual equipment.

  1. Cut Costs, Not Quality

Budget requirements are budget requirements and we all know that decisions have to be made with them borne in mind.

For better or for worse.

That said, operating within a budget is not the same as penny pinching for the sake of it.

If you have to work within restrictive limitations, seek advice on how to get the best digital communications solutions available for the budget at your disposal.

At the end of the day, from the corporate boardroom to the conference hall, the reason an organisation employs AV equipment is to communicate, to make an impression. Cutting costs can lead to the failure of presentations and conferences in front of important stakeholders.

That’s not the impression you want to make, and it could cost you more in the long run, than whatever short-term savings you might have enjoyed.

If you need advice about the right audio visual solutions to upgrade your boardroom and meet your requirements and those of your budget, contact Peripheral Vision today.1

  1. Hire an AV Technician or Invest in AV Training

Experts exist for a reason. Don’t waste time trying to play part-time technician.

If you’re holding a once-off event, you’ll be far better served by making sure that you contract someone with the necessary skills to respond to any technical problems that might arise.

For the contemporary corporate, modernising your meeting spaces with the latest in AV gadgetry, it will benefit you to upskill your staff at the same time as you upgrade your boardroom. Ensure familiarity with the equipment – among at least some of your staff – so that if Murphy does strike, you know you have the relevant skills on-hand to deal with minor disasters before they become embarrassing incidents that negatively reflect on you and your company.

Speak to Peripheral Vision about our training services and how we can tailor them to meet the needs of you and your organisation.

  1. Have Redundancies in Place

This might depend on the requirements of the aforementioned budget, and it is less of an “optional extra” for live events than it is in the corporate boardroom. But either way, you can’t go wrong with backup equipment, and keeping some handy can save the reputational damage incurred by having no Plan B in place. 

There’s little more embarrassing or frustrating than having a presentation interrupted by something as mundane as a busted cable or a projector that has given up the ghost without warning. These incidents are understandable, but they also paint a picture of you (and, by extension, your company) as unprepared, even a little amateurish.

Your backup gear doesn’t have to be of the same quality as the primary equipment, but it should be regularly tested and maintained.

Also, don’t forget to make sure that the backup is actually available for that big presentation for the board – remember, Murphy is always watching. 

  1. Employ The Right AV Service Provider

Ultimately, unless you are in the industry yourself, you’re unlikely to have all the AV skills you could need in-house on a permanent basis. This almost unavoidably means contracting an external provider to make sure that your boardroom is efficiently set up and able to satisfactorily meet your requirements. 

Technical advice, equipment selection, wiring and installation are all better performed or guided by practiced professionals in the AV field. On top of all of this is the additional benefit of after-sales services and ongoing technical support.

As your AV provider, PV will put you first. We have access to the latest tech from the world’s leading brands and are well-versed in all of its applications.

For an audio visual, digital communications and technology solutions provider that is all of the above and more, contact Peripheral Vision today!

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