Avoid The Hassles Of Traffic, Travel and Bad Weather With Video Conferencing

Written by: Petra Liu
06 March 2018

Dodge The Dangers Of The Road

Generally speaking, time spent on the road is time wasted.

And, living in one of the ten most traffic-congested countries in the world, we South Africans waste anything up to 40 days a year on our daily commutes to and from the office. That’s time spent staring at bumpers and testing our tempers, rather than being productive.

40 days a year is a lot of billable man-hours, and that figure doesn’t even take into account the time spent on the road between appointments during the workday. That’s significant time, effort and mental energy being flushed away every time an employee gets into his or her car, when they could instead video conference in.

On top of that, every time an employee drives, they run all of the associated risks. There’s bad weather and bad drivers. There’s wear-and-tear on the vehicle itself. There’s the risk of accidents.

At best, they’re in their own car and you’re just losing time, if they’re in a company car, however, those are costs that are going to come directly out of your bottom line.

Although video conferencing can allow for greater flexibility of the workforce, and offers more hours spent being productive, not every organisation is going to want its staff working remotely and only showing face via video calls, however the cost savings cannot be ignored.

Save On Expensive Air Fare

Whether it’s an important buyer in KwaZulu-Natal, an overnight seminar in Cape Town or a big international investor visiting Johannesburg, your organisation’s attention will sometimes be pulled farther afield than during its usual operations.

This can be unavoidable – we wouldn’t necessarily recommend establishing a business relationship via video conference, for instance – but other times, it would be much easier and far more cost-effective to arrange a video conference than to buy a plane ticket and travel across the country.

Especially in the case of national/international partners and stakeholders, video conferencing allows for relationships to be maintained across distances that might otherwise strain the partnership. There is no replacement for the comfort of face-to-face collaboration, and the effectiveness of teleconferences or emails, pales in comparison to high-def video conferencing.

The Result? Increased Productivity. Improved Cost-effectiveness. More Profit

Ultimately, when intelligently employed, video conferencing means happier, more productive workers, as well as efficient use of working hours, which all adds up to a better bottom line.

While we make the case here that video conferencing can reduce travel requirements, the fact is that even if travel is absolutely unavoidable, modern communications technology means that an employee can still attend any meeting, no matter where else he or she has to be.

Contemporary video conferencing infrastructure can be tailored to any organisation’s needs. It’s scalable, relatively inexpensive and can allow for a mobile and flexible workforce. Combined with other features and trends of the modern, connected, integrated workplace – such as flexitime, Bring Your Own Device (BYOD) and hot desking – a video conferencing culture can help to wring as much value as possible out of the working hours of every member of your organisation.

As AV and digital communications experts, we at Peripheral Vision stand ready to help you find the best video conferencing solutions for your business needs. We will advise on the top product, system and setup, leveraging the most appropriate technology to meet your requirements.

Contact us today to get started!

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